Information and Data protection Team
Chief Executive’s Department
Glasgow City Council
City Chambers
George Square
Glasgow G2 1DU
Phone: 0141 287 1055
Email : xxxxxxx@xxxxxxx.xxx.xx
Our Ref:
FOI 6652440
25 July 2018
Send by e-mail to: xxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxx.xxx
For the attention of Mr Alex Parsons
Dear Mr Parsons
Request under the Freedom of Information (Scotland) Act 2002
We refer to your e-mail of 26 June 2018, in which you request that the following
information be provided to you:
“Freedom of Information request - FOI Administration
I would like to make an FOI request for the following pieces of information:
1. How many people are employed to deal with FOI?
2. What is the budget for administering FOI?
3. Do you use case management software for FOI? If so, which one?
4. Do you publish a disclosure log?
If not all information is available, please treat questions individually.”
We can confirm that Glasgow City Council (“the Council”) is treating your request for
this information as a request under the Freedom of Information (Scotland) Act 2002.
The Council’s response is detailed below.
1. How many people are employed to deal with FOI?
There are no staff whose sole responsibility is responding to FOI requests,
but Glasgow City Council has a central team (the Information and Data
Protection Team) with 12 staff (11.2 full time equivalent) who are
responsible for managing information requests. This includes
coordinating responses for Data Protection, Environmental Information
and FOI requests (among others). In addition to this, staff across the
organisation will contribute to responses as required.
2. What is the budget for administering FOI?
There is no specific budget for administering FOI. While we hold staffing
costs for the Information and Data Protection Team, we would be unable to
separate out the proportion of these costs that specifically relate to FOI
requests. In addition, staff will make use of shared systems, office space
and supplies etc. where it is not possible to split these costs from the total
spend.
3. Do you use case management software for FOI? If so, which one?
We use the BMC Remedy Action Request System.
4.
Do you publish a disclosure log?
We do not publish a disclosure log.
Right of Review
Under the Freedom of Information (Scotland) Act 2002, if you are dissatisfied with the
way in which Glasgow City Council has dealt with your request for information, you are
entitled to require the Council to review its response. Please note that for a review to
take place you must:
• Lodge a written requirement for a review within 40 working days of the date of this
letter
• Include a correspondence address and a description of the original request and the
reason why you are dissatisfied
• Address your request to the Director of Governance and Solicitor to the Council:
Director of Governance and Solicitor to the Council
Glasgow City Council
City Chambers
George Square
Glasgow G2 1DU
Email:
xxxxxxxxxx@xxxxxxx.xxx.xx
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You will receive notice of the results of the review within 20 working days of receipt of
your request. The notice will state the decision reached by the reviewing officer as well
as details of how to appeal to the Scottish Information Commissioner if you are still
dissatisfied with the Council’s response. You must request an internal review by the
Council before a complaint can be directed to the Scottish Information Commissioner.
For your information at this stage, if you do remain dissatisfied with the outcome of the
Council’s review decision, an appeal can be made to the Scottish Information
Commissioner by contacting her office as follows -
Address: Kinburn Castle, Doubledykes Road, St Andrews, KY16 9DS.
Email:
xxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxxx Telephone: 01334 464610
You can also use the Scottish Information Commissioner’s online appeal service to
make an application for a decision:
www.itspublicknowledge.info/appeal Please note that you cannot make an appeal to the Scottish Information Commissioner
until you have first requested an internal review by the Council.
If you wish to submit a complaint to the Council in relation to the manner in which it has
handled your request for information, you can do so by requesting that the Council
reviews its response. Details of how to request a review are set out in the ‘Right of
Review’ information above.
In compliance with The General Data Protection Regulation and Data Protection Act
2018, we have provided a link below to the Council’s Privacy Statement, which sets out
how the Council handles the personal information entrusted to it. Further information is
available on the Council’s website, www.glasgow.gov.uk.
We trust the foregoing will be of some assistance.
Yours sincerely
Information and Data Protection Team
Chief Executive’s Department
Glasgow City Council’s Privacy Statements:
https://www.glasgow.gov.uk/privacy
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