Alex Parsons

Our ref: 19505

Dear Alex Parsons

Acknowledgement of Request

Subject: FOI Administration Info

Thank you for your request for information received on 26/06/2018. I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event. This means we have until 24/07/2018 to respond to your request.

In some circumstances a fee may be payable and if that is the case we will let you know.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please quote the reference number above in any future communications.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link: http://www.edinburgh.gov.uk/homepage/175....

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

Alex Parsons

[FOI #493834 email]

Our ref: 19505

Dear Alex Parsons

Freedom of Information (Scotland) Act 2002 - Release of Information

Subject: FOI Administration Info

Thank you for your request for information of 26/06/2018 which has been processed and considered under the Freedom of Information (Scotland) Act 2002. The information is provided below.

1. How many people are employed to deal with FOI?

Three FTE Information Rights Officers are currently responsible for processing requests made under FOI(S)A and EIRs. One Information Rights Manager and one Records and Information Compliance Manager manage the process and oversee responses. The two Manager posts are not dedicated to FOI(S)A / EIRs but are also responsible for requests made under the Data Protection Act. In addition, the Records and Information Compliance Manager is responsible for general information compliance including records management for the Council. The team is also supported by a Business Support Administrator who is additionally responsible for other tasks within the Information Governance Unit (IGU).

2. What is the budget for administering FOI?

We do not hold this information. The FOI function is part of the larger IGU budget and therefore, this information is not held separately. Please note that this is a formal notice under section 17 of FOI(S)A that this information is not held.

The dedicated three IRO(s) are on the grade 6 salary scale which ranges from £24,029 to 28,688.00.

3. Do you use case management software for FOI? If so, which one?

AXLR8

4. Do you publish a disclosure log?

Yes. The link for the disclosure log is below.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link: http://www.edinburgh.gov.uk/homepage/175...

Your right to seek a review

If you are unhappy with the way we have dealt with your request, you can ask us to review our actions and decisions by writing to the:

Head of Strategy & Insight
The City of Edinburgh Council
Waverley Court Business Centre 2:1
4, East Market Street
Edinburgh
EH8 8BG or,
Email: [email address]

Please note that your request must be in a recordable format (email, letter, audio tape etc.), and that you have 40 working days upon receipt of this letter to ask for a review. You will receive a full response to your review request within 20 working days of its receipt. Please quote the reference number above in any future communications.

If you are not content with the outcome of the review, you can ask the Scottish Information Commissioner to review our decision. You must submit your complaint to the Commissioner within 6 months of receiving our review response. The Commissioner can be contacted at:

The Office of the Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
Fax: 01334 464611
Website: www.itspublicknowledge.info/Appeal
Email: [email address]

Yours sincerely,

Sue Brown
Information Rights Officer

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk